Opal Trust Privacy Policy

 

 

Approved by Board of Trustees – June 2020

 

Policy Review date by Board of Trustees - June 2023

 

 

At Opal Trust we are deeply grateful for the prayers, gifts and time received from all our supporters. We could not do our work without your vital help.

 

Opal Trust values everyone who engages with us by whatever means, and we are committed to protecting your privacy and respecting your personal information. While we cannot guarantee that loss, misuse or alteration of data will not occur while it is under our control, we will do all we can to protect your privacy and to make sure the personal data you provide us is kept safe and only used for purposes you have agreed to and in ways we believe you would reasonably expect. We aim to be clear about how we collect your details, how we use and store information and what it means for you, and this is explained in this Privacy Policy. We welcome any feedback about any of our activities and policies, just email us at info@opaltrust.org

 

We aim to communicate with you respectfully and efficiently, and to give you clear choices as to what information you supply to us. We want to share news of our work with you by the means you have chosen as the most convenient to you – email, SMS, phone, post.  If you no longer wish to receive information from us, please contact us on info@opaltrust.org

Your continued use of the Opal Trust website means you are happy for us to use your personal information as described in this notice.

 

How we collect information

 

When you give it directly to us

We collect some personal information each time you contact us. For example, when you make a donation, ask to receive materials or information about our work, engage with Opal Trust through social media channels, sign up for an event, or order resources or services from us.

 

From website interaction with us

Non-personal data such as IP addresses, details of pages visited and files downloaded is collected when you visit the website.  Website usage information collection includes the use of cookies. 

 

Indirectly from third parties

Your information may be shared with us by 3rd parties such as Stewardship, CAF or through bank payment details, when you give a gift to us. These organisations will only do so with your consent if you have indicated you wish to support Opal Trust  You may wish to check their privacy policy to find out how they will process your data.

 

Where you give your permission to other organisations

The information we get from other organisations may depend on your privacy settings or the permissions you give them, so you should check these regularly. We may collect information that you make publicly available on, for example, Twitter, Facebook, Whatsapp, LinkedIn or similar organisations.  Please check their privacy policy to find out more information on how they will process your data.

 

Other publicly available data

We may collect information from Companies House, the Charity Commission, grant making trusts and information published in articles, newspapers or blogs.

 

What sorts of personal information we might collect from you

If you are a supporter of our work and make a donation, sign up to receive news of our work, volunteer, attend an event, or order something from us, we will may collect details such as –

 

  • Your name
  • Your contact details, including postal address, email address, telephone numbers and information about your preferences as to how you wish us to contact you in the future. These help us if there is a problem with an order.
  • Your bank account details if you make a regular donation by direct debit or standing order
  • Debit or credit card details used to make a donation or order resources – this could be online, over the phone or by mail. Information given will be processed securely and in accordance with the Payment Industry Standards. Your details are only used to complete the transaction you requested, and we do not store your debit or credit card details. If you have provided them physically, they will be destroyed once your donation or payment has completed.
  • Your Gift Aid status and any information relevant to that.
  • Your position within an organisation or charity (if relevant)
  • Other personal information you share with us, such as about your family, denomination, home church, and any health issue you may have told us about to help us communicate with you in the most helpful way (e.g. large print)
  • Our website and services are targeted at persons over the age of 18. If we have a reason to believe that we hold personal data of a person under that age in our databases, we will delete that personal data.

 Use of cookies

 

Like most websites, we use ‘cookies’ to help us make our site, and the way you use it, better. A cookie is a text file that is sent from our website as soon as you visit the site.  It is stored on your computer’s hard drive and helps us to identify your computer (not you) and collects information in an aggregate, anonymous way.

Cookies may be used to collect information about your visit to our website, for example, traffic data, location data, device information, the date and time of your visit and the pages that you visit.

 

Opal Trust may store information about you and your activities in cookies. If you want to delete cookies stored on your computer, please use the instructions from your file management software to locate the file or directory where the cookies are stored.  If cookies are being collected, you will be informed about this when you visit the website, and you will be given the option to accept or decline.

Most browsers allow you to turn off the cookie function.  To do this you can look at the Help function on your browser.

 

 

How do we use the information we collect?

 

The information we gather helps us send you what you want when you want it, to fulfil orders for resources, and send you updates and information about our work. Having accurate information helps us steward our resources so that the maximum amount goes to supporting the core mission of Opal Trust.

 

Processing of requests / donations / calls to action

We may use the personal data we collect to:

 

  • Keep you up to date on news and stories about our mission and work;
  • Request support, such as prayer;
  • Administer donations you give us, or to support your giving to us, including Gift Aid;
  • Provide information packs, for example, events leaflets or magazines you have requested;
  • Provide a personalised service, such as customised website content or personalised emails;
  • Ensure we know how you prefer to be contacted;
  • Keep records of your relationship with us, for example, donations you have made, questions you have asked, or comments or complaints you have made;
  • Understand how we can improve your experience as a supporter based on your interest and interaction with us;
  • Understand how we can improve our services, resources, and the information we send out;
  • Contact you in your capacity as a representative of an organisation such as a church, business, or charity;
  • Ensure potentially vulnerable people are treated appropriately;
  • If you make a gift to our work, we will contact you to thank you and discuss ways in which we can give you further information about our work. This would include having a discussion with you about the methods of contact most suitable for you.

 

We do not sell or share personal details to third parties for the purposes of their marketing.

 

Basis of processing your data

 

Supporters joining us on or after 1st January 2018

From 1st January 2018, we will process any new supporters’ data based on the consent you have given us. You can change your preferences at any time or object to us processing your data by contacting us by telephone, post or email as shown in the section ‘Your choices and telling us when things change’ below.

 

Supporters who joined us prior to 1st January 2018

If you were an existing supporter as of  1st January 2018, we will use your support for us over the previous three-year period as a legitimate interest reason to continue to send you the communications you receive from us. This includes if you have made a donation or updated us with new information to help us send you the right communications for your needs. If you have previously asked us not to contact you, we will continue to respect your wishes, You can change your preferences at any time or object to us processing your data by contacting us by telephone, post or email as shown below.

 

Contacting the right supporters at the right time:  When you make a donation, a series of donations, express an interest in our work, or indicate that you may wish to give to our work, we will rely on our legitimate interest in order to collect additional information as noted above in ‘Processing of requests / donations / calls to action’.   This helps us to identify those supporters who would benefit from an initial discussion with us to ensure we use our supporters’ money in the most effective ways.

 

Legitimate interest for potential supporters

 

We may rely on legitimate interest to contact you or hold information about you –

 

  • If you publicly share information about your interests and concerns that overlap with an area of activity of Opal Trust’s work
  • If as a result of publicly available information you are identified as someone who may have an interest in our work.

 

Any information gathered would be used to help to plan an appropriate approach, such as a meeting or invitation to an event where we could share information about Opal Trust and explore your interest and opportunities for support.

 

Applying for a job or volunteering with us

Where you provide personal data and sensitive personal data when applying for a job or a voluntary position with us, such as the information on your CV, we will process, store and disclose the personal data we collect to:

  • Support the recruitment process;
  • Enable you to submit your CV, apply online for jobs and to subscribe for alerts about job types of interest to you;
  • Answer any questions you may have;
  • Use third parties to provide services such as references, qualifications, criminal referencing, checking services, verification of information you have provided, health screening and psychometric evaluation or skills tests.

 

How and where we store your information

 

Security

The security of your information is very important to us. We will ensure that there are appropriate controls are in place to protect any personal data you provide. 

We ensure that access to personal data is restricted only to those staff members or volunteers whose job roles require such access and that suitable training is provided for these staff members and volunteers.

Your information may occasionally be passed to service providers who perform functions on our behalf, such as sending postal mail, emails, or analysing data. These companies may only use your information to perform these functions and may not use it for any other purposes. When we do so, we carry out checks on these companies, put in place contracts to make sure our expectations and requirements are clear as to how they manage the personal data that have been collected or to which they have access, and carry out periodic reviews. They are required to destroy this information once the function for which it has been transferred has been carried out.

 

Credit / debit card security

If you use your debit or credit card to donate to us, or make a payment for goods, whether over the phone or by mail, we will process your information securely in accordance with the Payment Card Industry Data Standard.

We do not store your debit or credit card details once your transaction has completed.  All card details are securely destroyed once your donation or payment has completed.

We hold bank account details for the purpose of collecting direct debits in accordance with direct debit mandate rules.

 

However, despite all the security and protection we put in place, the internet and postal delivery services cannot be guaranteed to be 100% secure, and you submit data at your own risk.

 

 

Where we store your personal information

Because of the nature of servers and cloud-based storage systems used to store and to process data, some data may be processed outside of the European Economic Area (EEA).  Although these systems may be in locations that are not subject to the same data protection laws as in the UK, we will take all reasonable steps to ensure they provide an adequate level of protection in accordance with UK data protection law. We take all reasonable steps to ensure that your data is stored and processed securely in accordance with this policy.  By submitting your personal data you agree to this potential transfer, storing and processing of your information at a location outside the EEA.

 

When we share your information

We will only ever share your data in other circumstances if we have your explicit, informed and unambiguous consent.

In line with our beliefs, we do not share or swap your information with any other charities.

 

Legal duty

We may need to pass on information if required by law or by a regulatory body.  For example, a Gift Aid audit by the HMRC, or if asked for details by a law enforcement agency.

 

Our service providers and third parties

Occasionally we may employ agents to carry out tasks on our behalf, such as processing donations.  These agents are bound by contract to protect your data and we remain responsible for their actions.

We may provide third parties with general information about users of our site, but this information is both aggregate and anonymous.  However, we may use IP address information to identify a user if we feel that there are or may be safety and/or security issues or to comply with legal requirements.

 

How long?

We will keep your personal information only for as long as we consider it necessary to carry out each activity.  We take account of legal obligations, and accounting and tax considerations, as well as considering what would be reasonable for the charity’s monitoring of income.

We will keep a record of any personal donations you have made for at least seven years.

Legacy gifts are an important part of the funding for our work.  We may keep data  provided by you or your solicitor indefinitely in order to carry out the administration of legacies and to communicate with the families of those leaving us legacies.

If you ask us to cease communications with you, we will keep a record of your contact details and appropriate information to enable us to comply with your request.

 

If you have any questions about our data retention please contact us in writing at:

Opal Trust

Administrative Office

1, Glenannan Park

Lockerbie

DG11 2FA

Or   -  info@opaltrust.org

 

 

Contents of Emails

 

Email messages and any associated files are intended solely for the use of the individual or entity to whom they are addressed and contain the views of the author. If you have received an email from Opal Trust in error, please reply immediately and delete it from your computer. Because email moves through different servers on the internet, and different server administrators may be able to read what you send, we cannot ensure or guarantee that loss, misuse or alteration of data will not occur as data is being transferred, Email was not built for the transmission of confidential information, and therefore is not secure. Opal Trust is therefore not bound by anything stated in an email purporting to be from Opal Trust, or TELit , and shall not be liable for any losses as a result of virus transmission, although safeguards are in place to protect against this. Emails and email addresses may be susceptible to alteration. You should not assume that the contents originated from Opal Trust or TELit, or that they have been accurately reproduced from their original form. Opal Trust accepts no responsibility for information, errors or omissions in an email message, nor for its use or misuse, nor for any act committed or omitted in connection with it.  If you are suspicious about any email or other message claiming to be from Opal Trust or TELit, please contact the sender by another means to verify its contents.

 

Your choices and telling us when things change

Preferences

You can change your preferences on what you receive from us, including marketing and fundraising materials, or how we contact you, by mail, phone or email, at any time.

 

You can do so by:

Calling us on:   01576 203670

Email us on: info@opaltrust.org

 

Write to us at: 

Opal Trust

Administrative Office

1, Glenannan Park

Lockerbie

DG11 2FA

 

 

Keeping your information up to date

 

We do appreciate it if you keep your details up to date.  You can do so in the same way as updating your preferences.

We may use publicly available sources such as Post Office address search, postcode lists to keep our records up to date and accurate.

We will not use these sources to create data that you have chosen not to provide, for example, if you have left a telephone number blank. We will normally only update your contact details (email address, postal address, telephone number) when you tell us they have changed.  We would really appreciate it if you let us know of changes to any of these details, because this gives us consent to use the updated information and continue to communicate with you.

We will take appropriate measures to ensure that information is only kept for as long as necessary, and only for the purpose for which it was given. We will also only use it when regulations permit us to do so.

 

 

Telling us to stop processing your data

You have the right to ask us to erase your personal data, to ask us to restrict our processing or to object to our processing of your personal data.  You can do so at any time by writing to us at:

 

 

Write to us at: 

Opal Trust

Administrative Office

1, Glenannan Park

Lockerbie

DG11 2FA

 

Or emailing us on: info@opaltrust.org

 

 

Access to your information - Your rights under DPA 1998 and GDPR

 

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

 

If you want to access your information please send a description of the information you want to see, and proof of your identity, to Opal Trust at the postal address given above. These requests are not accepted by email, so we can ensure that we only provide personal information to the right person. We will respond within one month of receiving your letter. If there are any discrepancies in the details we provide, please let us know and we will correct them.

 

For more information about your rights under the General Data Protection Regulation you can visit the website of the Information Commissioner’s Office www.ico.org.uk

 

Changes to this Opal Trust Policy

This policy was last updated 19th June 2020.  We may amend this policy from time to time to take account of changes to our processes or changes to data protection or other legislation.  If we make any significant changes to this policy, we will show this clearly on the Opal Trust website, in our newsletters, or by contacting you directly. By continuing to use our website you will be deemed to have accepted these changes.

 

If you have any questions, comments, or suggestions about this Privacy Policy, please do not hesitate to contact us at info@opaltrust.org

 

 

 

OPAL Trust Limited            Safeguarding Policy (Non-Contractual)

 

Date of this version:              June 2020 

 

Safeguarding Officer:           Iain Jamieson [Appointed February 2020]

 

Contact Details:                        Email: iainjamieson@ymail.com

Tel: 07800603240

 

 

This policy is non-contractual and as such can be changed at any time as required by regulations or best practice.  

 

1. Scope 

This policy applies to anyone who represents OPAL Trust Limited including staff (part-time, full-time, paid or unpaid), volunteers, trustees, members and directors (collectively referred to as staff in this policy). This includes those who voluntarily act on behalf of Opal Trust in other countries in helping the Opal Trust fulfil its objectives. Where an MOU exists for such work, it will include affirmation of the principles of this and other policies of the Opal Trust.

 

2. OPAL Trust Limited commitments 

 

OPAL Trust Limited is committed to

Ensuring that children and vulnerable adults are protected from all forms of harm and abuse, enabling them to live life with dignity, respect and security. All staff who work for or with OPAL Trust Limited must ensure that their behaviour promotes and encourages freedom from: 

  • Harm and Abuse - Physical, sexual and emotional 
  • Exploitation and abuse (physical, sexual and economic) 
  • Neglect
  • Discrimination 
  • Human Trafficking  

OPAL Trust Limited is committed to:

  • Valuing children and vulnerable adults
  • Listening and acting upon allegations and concerns relating to abuse and exploitation
  • Creating a culture of openness to enable issues and concerns about safeguarding to be raised and discussed
  • Forming a sense of accountability between staff so that potential poor or abusive behaviour can be challenged and prevented
  • Providing appropriate, on-going safeguarding training for staff and regularly reviewing the standards and guidelines in this policy
  • Appointing and supporting a Safeguarding Officer in any action they may need to take to protect children and vulnerable adults.

OPAL Trust Limited is committed to:  

  • A zero-tolerance policy approach to the abuse and exploitation of children and vulnerable adults. 
  • Ensuring other organisations and individuals that Opal works in formal partnership with are committed to the principles of Safeguarding contained in this policy.  

3. The purpose of this policy 

 

This policy is designed to provide guidance on; the importance of safeguarding children and vulnerable adults, acceptable and unacceptable behaviour, staff responsibilities both in and outside the work environment and how to report. 

 

 

4. Standards 

 

OPAL Trust Limited is committed to ensuring that the wellbeing of children and vulnerable adults is given paramount consideration. This policy is based on principles encapsulated within:

  • UN Universal Declaration of Human Rights and the International Covenant of Human Rights 
  • The UN Convention on the Rights of the Child, 1989, its Optional Protocols (on Worst Forms of Child Labour; Forced Recruitment), and other international child-rights and human-rights instruments
  • Safeguarding standards published by thirtyone:eight 
  • National Society for the Prevention of Cruelty to Children (NSPCC)
  • The Scottish Government Guidance “National Guidance for Child Protection in Scotland 2014”
  • All relevant national laws of Scotland, OPAL Trust Limited being a registered charity within this jurisdiction, particularly the Children (Scotland) Act 1995, the Adult Support and Protection (Scotland) Act 2007 and the Protection of Vulnerable Groups (Scotland) Act 2007.

5. Definitions 

 

Child:  

A child is anyone under the age of 18 

 

Vulnerable Adults:   

A vulnerable adult is anyone over the age of 18, who by reason of disability, age, illness or circumstance; may be unable to take care of or unable to protect themselves against significant harm or exploitation. Vulnerability cannot be defined by one factor such as age, health or location, but often occurs as a response to external changes. The vulnerability may last for a few days, months or be permanent. For example, bereavement, a change in financial situation, or physical or mental illness. A vulnerable adult may also include beneficiaries who because of extreme poverty or desperation are more susceptible to exploitation and abuse. 

 

Abuse

OPAL Trust Limited accepts the working definitions of abuse detailed within The Scottish Government Guidance “National Guidance for Child Protection in Scotland 2014”

“Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting, or by failing to act to prevent, significant harm to the child. Children may be abused in a family or in an institutional setting, by those known to them or, more rarely, by a stranger. Assessments will need to consider whether abuse has occurred or is likely to occur.”

Categories of abuse are defined as follows:

 

Physical Abuse

Physical abuse is the causing of physical harm to a child or young person. Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning or suffocating. Physical harm may also be caused when a parent or carer feigns the symptoms of, or deliberately causes, ill health to a child they are looking after.

 

Emotional Abuse

Emotional abuse is persistent emotional neglect or ill treatment that has severe and persistent adverse effects on a child's emotional development. It may involve conveying to a child that they are worthless or unloved, inadequate or valued only insofar as they meet the needs of another person. It may involve the imposition of age- or developmentally-inappropriate expectations on a child. It may involve causing children to feel frightened or in danger, or exploiting or corrupting children. Some level of emotional abuse is present in all types of ill treatment of a child; it can also occur independently of other forms of abuse.

 

Sexual Abuse

Sexual abuse is any act that involves the child in any activity for the sexual gratification of another person, whether or not it is claimed that the child either consented or assented. Sexual abuse involves forcing or enticing a child to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or in watching sexual activities, using sexual language towards a child or encouraging children to behave in sexually inappropriate ways.

 

 

 

Neglect

Neglect is the persistent failure to meet a child's basic physical and/or psychological needs, likely to result in the serious impairment of the child's health or development. It may involve a parent or carer failing to provide adequate food, shelter and clothing, to protect a child from physical harm or danger, or to ensure access to appropriate medical care or treatment. It may also include neglect of, or failure to respond to, a child's basic emotional needs. Neglect may also result in the child being diagnosed as suffering from 'non-organic failure to thrive', where they have significantly failed to reach normal weight and growth or development milestones and where physical and genetic reasons have been medically eliminated. In its extreme form children can be at serious risk from the effects of malnutrition, lack of nurturing and stimulation. This can lead to serious long-term effects such as greater susceptibility to serious childhood.

 

6. Indicators of possible abuse  

Physical indicators: 

  • Any injuries not consistent with the explanation given for them
  • Injuries which occur to the body in places which are not normally exposed to falls, rough games etc  
  • Injuries which have not received medical attention
  • Instances where children are kept away from the group inappropriately
  • Reluctance to change for, or participate in, games or swimming
  • Bruises, bites, burns, fractures, etc. which do not have an accidental explanation
  • Cutting/slashing/substance abuse

Sexual indicators:

  • Any allegations made by a child concerning sexual abuse 
  • Child with excessive pre-occupation with sexual matters and detailed knowledge of adult sexual behaviour, or who regularly engages in age-inappropriate sexual play 
  • Sexual activity through words, play or drawing  
  • Child who is sexually provocative or seductive with adults
  • Inappropriate bed-sharing arrangements at home
  • Severe sleep disturbances with fears, phobias, vivid dreams or nightmares, sometimes with overt or veiled sexual connotations
  • Child who is frightened of or avoids being alone with particular individuals 

Emotional indicators:

  • Changes or regression in mood and behaviour, particularly where a child withdraws or becomes clinging
  • Depression/aggression
  • Nervousness/frozen watchfulness
  • Sudden under-achievement or lack of concentration
  • Inappropriate relationships with peers and /or adults
  • Attention-seeking behaviour
  • Persistent tiredness
  • Running away/stealing/lying 

Neglect indicators:

  • Consistent hunger
  • Poor hygiene
  • Inappropriate dress
  • Consistent lack of supervision, especially in dangerous activities for long periods
  • Unattended physical problems or medical needs
  • Abandonment 

7. Safeguarding awareness 

 

OPAL Trust Limited is committed to appropriate safeguarding training for staff and all staff will receive a copy of the Safeguarding policy. 

 

 

8. Reporting 

 

Any allegation or concern regarding the abuse or exploitation of a child or vulnerable adult will be treated seriously and with urgency.  Reporting concerns regarding the abuse or exploitation of children or vulnerable adults is mandatory and can arise when abusive behaviour is observed or suspected; or when an allegation is made or disclosed or there are indicators (signs and symptoms) of suspected abuse on the victim.

OPAL Trust Limited will refer all incidents of concern, disclosures or allegations of abuse to the appropriate authorities. It is not the responsibility of OPAL Trust Limited to investigate them.

What to do if you suspect that abuse may have occurred:  

  • Report concerns as soon as possible to the OPAL Trust Limited Safeguarding Officer who will liaise with thirtyone:eight regarding process.  
  • Alternatively contact your local Social Services Department or, outside office hours, contact the local police (Child Protection Team).
  • You should not discuss your concerns with anyone other than those mentioned above.

The Safeguarding Officer will inform the CEO and will take advice and guidance from thirtyone:eight and refer the case to Social Services, or the Police as required. 

 

9. Guidelines on acceptable and unacceptable behaviour 

All OPAL Trust Limited staff are required to understand and abide by the rules of acceptable and unacceptable behaviour when working with children or vulnerable people. These rules are designed to protect children or vulnerable adults and to protect OPAL Trust Limited staff from false accusations. Staff should avoid actions or behaviour that could constitute poor practice or potentially abusive behaviour. 

 

Acceptable Behaviour 

Staff should:

  • Create a culture of openness and accountability allowing issues or concerns to be raised and discussed and where abusive behaviour can be challenged
  • Conduct a risk analysis when organising activities and programmes involving children or vulnerable people, with the view to plan for ways to reduce the risk of harm
  • To reduce the risks of working alone with a child or vulnerable person, apply the ‘two-adult’ rule or ensure that you and the child or vulnerable person is visible to others
  • Ensure physical contact is always appropriate and not an invasion of the child’s or vulnerable person’s privacy
  • Use positive, non-violent methods to manage the child’s or vulnerable person’s behaviour
  • Raise any concerns of inappropriate behaviour immediately with the Safeguarding Officer
  • If the concerns relate to the Safeguarding Officer then they should be raised with the Chairperson

 Unacceptable Behaviour 

 Staff must not:

  • Develop a physical or sexual relationship with a child or vulnerable person
  • Behave physically in a way which is inappropriate or sexually provocative
  • Spend time alone with a child or vulnerable person, away from others, behind closed doors or in a secluded area
  • Take a child or vulnerable person to their home or visit a child or vulnerable person at their home, where they may be alone. 
  • Allow a child or vulnerable person to stay overnight at their home unsupervised or sleep in the same room or bed as that child or vulnerable person
  • Do things of a personal nature for a child or vulnerable person
  • Engage in sexual activity with a child or vulnerable person regardless of the age of consent locally (the mistaken age of a child or vulnerable person is not a defence)
  • Be intoxicated as a result of alcohol or drug usage, prior to assuming responsibility for a child or vulnerable person
  • Hit or otherwise physically assault or abuse a child or vulnerable person
  • Use language, make suggestions or offer advice which is inappropriate, offensive or abusive. 
  • Condone, or participate in behaviour with a child or a vulnerable person which is illegal, unsafe or abusive
  • Act in ways intended to shame, humiliate, belittle, degrade or perpetrate any form of emotional abuse
  • Show favouritism to a particular child or vulnerable person to the exclusion of others - for example, promising gifts, support and enticements
  • Exploit a child or vulnerable person for their labour or for sexual purposes
  • Take a child or vulnerable person alone in a vehicle unless it is absolutely necessary and with parental and managerial consent.  

 

10. Recruitment and Selection  

 

OPAL Trust Limited will take the following actions when recruiting and selecting staff: 

  • Job descriptions will refer to responsibilities for Safeguarding and the Code of Conduct
  • During shortlisting all gaps, discrepancies or anomalies in CV’s will be scrutinised
  • Questions will be asked about safeguarding in the interview process
  • Checks regarding candidate’s identity, employment history and qualifications will be carried out before appointment
  • Professional and pastoral references will be obtained
  • In any situation where a member of staff is required to supervise, or being in sole charge of, children or vulnerable adults. Disclosure Scotland checks will be carried out in advance if the event takes place in Scotland, or DBS checks if the event is to take place in England.
  • Self-declaration – Candidates will be asked to declare criminal convictions, written warnings, dismissal or resignations following allegations of improper or unprofessional conduct or unsatisfactory work performance. 

11. Children visiting the premises of OPAL Trust Limited

When children visit the premises of OPAL Trust Limited, they remain the responsibility of parents. 

 

12. Events 

 

Where OPAL Trust Limited staff are asked to assist with events, they must ensure that they adhere to this policy and under no circumstance spend time alone with or touch children. Staff should not accept supervisory responsibility for children.

 

Telephone / Fax +44 (0) 1576 203670 - info@opaltrust.org